Studies suggest that, on average, employees save up to 72 minutes of commute time every day by working remotely. Employees with longer commute times save even more time, given they do not have to travel long distances or through congested roads.
Naturally, if getting remote workers back to the office was challenging, asking employees with longer commute times to return to the office is much harder. Providing safe, efficient, and cost-effective corporate commute options can help. But that means subscribing to a lifetime of managing transport requests, managing vendors, and juggling multiple Excel sheets to ensure everything is on track.
The good news is that there are ways to streamline commute operations by using employee commute software. And this blog shows you the top five ways to do it.
Five Ways to Streamline Commute Operations
- Use the Automatic Routing Feature in Employee Commute Software
Your employees may be leaving for work at the same time daily. However, they might reach the office earlier one day and may arrive late the next. Besides, road maintenance and traffic congestion can add to commute time.
But, automatic routing can help you determine the most effective route for employee commutes.
The GPS-enabled mapping application uses the vehicle’s location, analyses road blockage, and congestion, and selects a route that can be commuted in minimal time. If the commute has multiple pick-up points, the system also determines the optimal time to wait at a point before resuming the journey.
Thanks to automatic routing, transport managers like you need not waste time deciding the optimal route. Moreover, you can sit back and never worry about commute operations like nothing efficient routes daily or assigning them to vehicles, given the software takes care of it for you.
Want to make your employee commute management process even more convenient? Here are four more ways to streamline commute operations.
- Use the Self-Scheduling Functionality of Employee Scheduling Software
If your company has deployed a company-wise employee commute policy and decided to manage commute operations manually, your number one problem is keeping up with commute requests.
Employees will request transport to work, return home, and even during office trips. And if your office works in a hybrid workplace setup, managing commute requests is even more challenging, given there is no fixed time for entry and exit.
The best thing to do in such a situation to streamline commute operations is to implement employee commute software with a self-scheduling feature. Now, employees can choose commute types based on their needs and preferences directly through the app and get immediate approval.
This reduces the waiting time for employees, reduces a strenuous commute operation for managers, and ensures both parties have a convenient workplace experience.
- Use the Unified Dashboard in Employee Transport Software to Streamline Commute Operations
If you’re using a manual system to manage commute operations, you are most likely switching between Excel sheets to keep up with tasks. For example, you’re perhaps updating a sheet for commute logs, altering schedules, and managing ad-hoc commute requests at the same time. Often, you’re doing this for multiple teams at once.
Fortunately, employee transport software with integrated software can help streamline all these commute operations.
Through the software, you can instantly access and update commute logs and quickly toggle between tabs to manage ad-hoc commute requests. You can also create new transport routes quickly, thanks to the easy-to-use interface. Not just that. Most employee scheduling software is cloud-based and can be accessed anywhere and on any device.
Simply put, your commute operations are always easy to manage whether you are in the office or not.
- Use the Communication Portal to Broadcast Changes in Transport Schedules
Ensuring your team is aware of transport availability at all times is a key part of commute operations. But most companies do not have a proper system for it. Transportation updates are typically posted on a common channel and get lost among other messages. This means your employees rarely know about the unavailability of vehicles, breakdowns, or other details until it is too late.
Employee commute software can solve this problem in commute operations as well.
Managers can update vehicle status, cancellations, delays, or other transport-related news in a designated transportation chatroom with the app. In addition, they can add filters like dates, teams, job roles, etc., and send targeted messages to employees.
This removes the stress of contacting employees individually to update them and saves time by streamlining commute operations.
- Use Employee Commute Software to Streamline the Hardest Commute Operation: Billing
If your company has a free employee commute policy, you know that commute operations become infinitely harder. That is because you not only have to track the number of rides but the number of rides taken by the employee, the commuting distance, and commuting time. Besides, you must reimburse employees by the end of the month.
Staying on top of these various commute operations and managing them is hard, but employee transport software can make it easier.
Employee transport software automatically logs the employee details, transport type, service, and scheduling data soon after the booking. Additionally, it also logs in trip details like the route, distance, time taken to commute, and stops made along the way. With this data in hand, calculating bills becomes easier.
Besides, most employee scheduling systems generate audit-friendly bills that have high accuracy. So, you can share invoices with your employees without re-checking. These streamlines commute operations further.
Over to You
It is evident from the above that employee transport software can help you streamline your commute operations by automating manual tasks and simplifying workflows. But you need to choose software that allows for it.
MoveInSync, Employee Transport Solution, streamlines commute operations by managing scheduling, routing, billing, and reporting tasks for you. The cloud-based solution is also available as an app, allowing employees to access office commutes from anywhere. Not just that.
Along with streamlining commute operations, the solution also ensures the safety of women employees through masked calls, verified drivers, and SOS buttons on the app. With our solution, 150+ customers have reduced their fuel costs by 10%, decreased total kilometers by 13%, and the distance traveled by 30% as well.
Safe to say, if you are looking to streamline your commute operations, MoveInSync is the solution you need. Visit our website to learn more about us, and if you want a demo to see how our solution can simplify your office’s commute operations, schedule a demo with us today.
